Now that you’ve become a certified notary, you need to start thinking about your seals. If you don’t know where to get started on this item, keep reading for some basic information.
What is a Notary Seal?
Notary seals are the notary’s best friend. You use it as a tool to place your Notary Public stamp of approval on documents. That means it is what you use to make your signature an actual act of notarization. Your individual seal will contain all of your information so you can be identified. The seal often refers to either a stamp or embosser. Some states will require that you use one or the other, while others will let you choose your device.
What is a Notary Stamp?
A stamp is simply a rubber stamp that contains all of the information required by your Secretary of State. To use them, you dip them into ink and press them against a document you have signed, leaving behind an official seal. These can be rectangular or round. Generally, your state government will set the specific requirements for your stamp.
What is a Notary Embosser?
Meanwhile, a notary embosser is a metal device that you use to crimp your seal into a document. These produce an oval or round seal and have been the traditional method of approving a document for years. Some states still require that you use one of these, but most have moved on and will allow you to use a stamp. These are still in use because criminals cannot photocopy them. However, they can be more expensive than a rubber stamp.
How do You Get a Seal?
Each state will require you to follow a certain procedure to get your seal. After you choose a company you want to purchase your seal from, you must submit documentation proving that you are a Notary Public. Generally, you will have to have completed your training and be commissioned before you can order your seal.
When Should You Use It?
Again, each state has its own rules about using your seal. You will want to check with your state’s laws about the appropriate time to use the device. However, all states will only allow you to use your seal during your time as an active Notary Public. Once your commission expires, you must throw away your seal.
Once you get past the hard part and have become an approved Notary Public, you need to do one more task and find the seal that works for you. By following this guide, you will be well on your way to ordering the right seal for your operation.